Board Meeting 9/24/2025
Present: Micah, Jordan, Jennifer McG, Milo, Jen H, Ryan, special guest Anna Mayorskiy
- President – Micah Hapworth
- Vice President – Vacant
- Treasurer – Jen Hagar
- Corresponding Secretary – Jordan Santiago
- Recording Secretary – Milo Martinez
- President Emeritus – Dennis Maroney
Chair Positions
- Finance Chair – Jane Carroll
- Common Issues Chair – Jennifer MacGregor
- Events Chair – Jordan Santiago
- Membership Chair – Ryan Guilmartin
Old Business
- Who we are and what we do! focused on making a robust community, being on top of maintenance, and fostering goodwill among neighbors.
- Vintage Lawn Party – Great weather, amazing turnout. we hired 1 task rabbit to help with the dance floor. 3 people is the right amount to move the floor. Lots of people wandering through, very happy, wholesome time. Next year would be good to have 2 food options. (charcuterie truck – check with Hawthorne from 100 party) Potentially partner with Greater Boston Vintage Society to run the event.
- Website Updates – it is done! missing some of the previous minutes, working to get them restore. Contact form goes where?
- Recent Updates from Caroline/Lucas Miller RE: Safety, WSE – Big Rock Day on the Salem Common – Rocks to be used as a deterrent wherever there are deficiencies in the fence. Need to keep the Winter street entrance open for vehicular access to the common. Likely CC will use vehicles to block entrance when not in use. Push to start conversation over how to maintain the fence better.
Board/Chair Reports:
Common Issues: Jennifer MacGregor
- Safety Issues – Letter sent to the SPD regarding vulnerabilities in the common.
- Fence Brian Storm – Likely CC will use vehicles to block entrance when not in use. Push to start conversation over how to maintain the fence better.
- Raised Crosswalk – at Forrester/WSE coming this spring.
- Tree Removal – 3 large trees removed, does the SCNA want to spend money for regular planting of trees. Who advocates for regular tree maintenance? Potential to have Tree Commission Chair come to board meeting. Should the SCNA plant 1 or 2 trees every year to encourage a variety of tree ages in the Common. Micah to follow up with TC/Ray
Treasurer: Jen Hagar
- SCNA Treasurer’s Report – Anticipated Expenses
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- Website Payment – $1000
- Cost for the Lawn Party – Band $1500 – Porta potty $300
- Membership mailer – $1500
Membership Report: Ryan Guilmartin
- Mailer Update – approximately $1500 to do a membership mailer. to be sent out first week in December
Communication Report: Jordan
- October Newsletter
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- Share about Vintage Lawn Party success, Fun Fest dates 10/18, 10/19 and 10/25, 10/26., Open VP Position
SCNA Events: Jordan Santiago
- Mayor’s Night Out – 9/26 – Jordan to staff, spend ~$100 on candy. Will play music, follow up with Jeremy Fiske about getting on the website.
- Holiday Concert 12/14 : Band Confirmed: Venue – will look into having Tabernacle Church host us in the event that Salem Playhouse is not ready.
- Holiday Common Decorating 11/30 –Need to place order (Jane?) – Ryan has a truck, greens to be delivered to 1 Forrester. Bows still in good shape.
New Business: Micah
- NIAC Meeting Notes: Jennifer attended – Discussion about safety in the city overall, and deterrent methods for different areas.
- New Events/Ideas? Community Message Board? – Budget ~$5000, milo to get estimate from noticeboard.company on fabricating/import taxes/etc and will then start approval with PR
Looking Ahead:
- Fun Fest – Last two weekends of October
- Holiday Decorating – 11/30
- Christmas Concert – 12/14
- NYE Toast on the Common – 12/31
- SCNA February Brunch